How to Set Up Outlook Room Finder

A Complete PowerShell setup script for new Microsoft Office 365 accounts to fix room finder, create rooms, room lists, and set up workspaces.


Download the Interactive PowerShell Script

 

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Microsoft Office 365 Outlook Room Finder

Outlook Room Finder

Room Finder is a feature in Outlook that helps users locate available meeting rooms and workspaces, as long as these spaces are set up in Microsoft Office 365 with a room or workspace mailbox and organized into Room Lists.

Users can reserve a space by selecting an appropriate room from a list, with details such as room location, capacity, and more. We recommend organizing each building into logical groups called Room Lists for easier management in Room Finder.

Each room list is a Microsoft Office 365 distribution group containing resource mailboxes for each space.

Process to set up Room Finder

Setup Options

While resources can be created and described in Exchange Admin, to complete Room Finder setup, you need to create Room Lists via PowerShell, and organize your rooms into Room Lists.

See the setup guide for an overview of the manual setup process, or download the interactive PowerShell script to complete the setup from your PC, Mac, or Linux desktop.

Download Interactive PowerShell Script

Microsoft Office 365 Requires Setup in PowerShell

 

Interactive PowerShell Script for Room Finder Setup


Is your Room Finder empty, even though you've already set up Meeting Rooms in Outlook?

 

Microsoft Office 365 requires several items to be set up in PowerShell, and offers no alternative tool to complete setup via a web interface. Room Finder doesn't work automatically, it requires Room Lists before your users can see Meeting Rooms listed by location in Outlook Calendar.

 

Follow our guide or download the interactive PowerShell script to complete setup of Room Lists for Room Finder.

 

 

Everything you Need to Complete Setup

The interactive script includes all the features you need to create and manage resources in your Microsoft Office 365 tenant.

 

  • icon check purple Create Free Resource (Meeting Room) mailboxes and calendars
  • icon check purple Create Workspaces (for desk reservations in Outlook)
  • icon check purple Create Room Lists (to enable Room Finder)
  • icon check purple Organize and publish Room Lists
  • icon check purple Add place details like location, building, and capacity to Rooms & Workspaces
  • icon check purple Fix subjects for newly-created meeting rooms
  • icon check purple Create Service Users for accessing rooms via third-party apps (like Meeting Room 365)
  • icon check purple Reset a password for a room resource (to add it to Meeting Room 365)
  • icon check purple Works with Windows, MacOS, and Linux
  • icon check purple Data never leaves your PC & you can audit the script for security
  • icon check purple Populates Room Finder in Outlook Web, Outlook (PC & Mac), and Outlook Mobile (iOS & Android)
  • icon check purple Free for everyone (no need to sign up for Meeting Room 365)
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Download the Free Script

Download Interactive PowerShell Script